The Covid-19 pandemic has changed the way many people work, not only currently, but most likely for a long while to come. Many firms closed their doors earlier on in 2020 moved their employees into remote jobs for health and safety reasons. And although remote work was a mixed sack, it has also proved to be a viable model for firms in almost every industry sector. But in many cases, you may find employee production compromised, or the need to keep a core team based in an office for a multitude of reasons. Maybe your Zoom meeting aren’t quite getting the point across for future business prospects. Or perhaps you just simply miss you employees and work colleagues and human interaction. A lot of people prefer office space to home and find themselves a lot more productive than having your dog barking in the background or the cat walking over your keyboard. You may also choose to provide your employees with the option of working from home remotely OR coming back into the office if they are able, in which case, you most like are not going to need that huge office space any longer so need to downsize the amount of room to suit company needs. Whatever the case may be, we’ve thrown together some tips on moving and office relocations.
A major office is no longer necessary in contemporary economics, where knowledge-based employment can be performed from anywhere in the world. In our laps computers can work. Online paperwork will be performed. Instead of a file box, you can also save the larger customer file in the cloud. Office room rentals are costly and there are some advantages of reducing it.
Know when the right time has come to downsize your office space.
Here are few questions to ask before you pass if you are thinking about reducing size.
How much room do I need in my new office every day?
Am I supposed to have customers come during or face to face meetings?
Do I have things I need to access every day? Will any items be moved into storage?
Must I be in a certain place or can I do my job from anywhere?
These questions should be answered in order to decide whether you have to remain in your present setting. You will be able to explore options if you discover that you only occasionally use your meeting room. You will save heavy monthly rents for yourself.
Once you have decided to downsize, you can do a lot to optimize a small room. If you’re in a home office or just rent a smaller room, the decrease in size doesn’t mean productivity is reduced. The same can also be true in certain ways. Small spaces can make the organization more effective and easier to collaborate, rather than big spaces.
The first step is to understand what the objective is to reduce your office space. Cost-saving is obviously part of your business, but you might end up costing more money by finally reconfiguring your current space by effectively distributing your teams or eliminating space that wastes culture and energy. At the same time, instead of merely downsizing what you already have, it might even be worth looking into an entirely new room.
Have you probably already seen how workers operate at home, but have you considered switching more people to remote jobs or turning those tasks into permanent employees at home? There is no significant drawback for more remote jobs, as long as the same quantity and the quality of work is completed.
Instead of horizontal think vertical. Many offices are decorated with vast furnishings: tall chairs, broad credentials and big room tables. Adaptability is key in a restricted room. Use furniture that have various uses, including a standing desk, stacked chairs or expandable conference tables. Seek storage options to efficiently use upright space instead of going for horizontal reach. Credenzas and cabinets can be replaced by desk-top shelves.
Creating your workforce intimate, socially remote working environments doesn’t mean that you can’t downsize. One of the many ways to reduce your workplaces and make it possible for your people to take a look at the scale of offices and barns. How much room does everybody need? Do you each require a printing machine? An archive office? A phone for a desk? If flat-panel panels are just one or two cm high, who wants a deep desk? Modern working models and office facilities make the way we handled things in the 20th century much spatially more functional.
Take into account contracting and ad hoc office space solutions. Shared offices, not only in high-priced executive suites, are increasingly popular. You might set out a schedule for the use once a month of a meeting room or access a copying machine for a large presentation when you combine with another small company. A small conference room can even be rented for the odd meeting in a hotel. It is pointless to pay for space that you use only rarely. If you need a bed, your limited amount of space should be enough for the rest of the time.
Consider energy efficiency. The largest operating costs for offices depend on the scale of the building and the services involved. A reduced area would of course help you with the power and other services and utilities, but consider making more cuts in costs by using energy saving appliances and building common workspaces.
Now is the right time to rethink how archives and other records are stored. There are a lot of cloud-based encrypted systems nowadays to convert the paper files into digital ones. Using electronic storage, you will find that you wont need all those storage shelves and filing cabinets taking up space in the office. As a side note, it has been decided by the Supreme Court that e-mails and virtual signatures are constitutionally obligatory.
Rent storage space for things you do need to keep on hand. If you do not have things that can’t be saved in the cloud, like seasonal items you may use, inventories etc. However it’s a good idea to scan in all your documents and store them digitally. Storage space is also much cheaper than office space and you can get the things when and if you need them.
One of the most important reasons that companies still use office rooms for meetings. Although there are plenty of virtual conference solutions, nothing can overcome face-to-face experiences, especially when the company is engaged in sales. However, try renting a conference room as you need it for crucial events rather than getting a dedicated conference space. Other large offices often rent out a single room for meetings with clients, or, there are always community based centres and hotel/motels that rent out conference rooms.
Another consideration is renting a shared off space. Sharing office space with another small business has become very common and extremely cost effective. This way, you get the chance to use all the amenities, like a lunch room and a conference room, without the extra cost.